Top 5 Quality Management Software Myths

Quality belongs everywhere, throughout every piece of your organization!

Agree or not?

A marketer would not deny that among a pool of objectives, delivering the best and the distinct occupies a top rank.

The developments are such that customers expect it and competitors in the marketplace are already there.

So don’t you think that the crucial quality traits need to be examined closely where a need arises to encompass technical tools and robust software in the inside working of your Enterprise Architecture?

Technology advancements are accelerating business drivers at extensive rates those are rising difficulties and issues for organizations to keep up with, not only IT but also the management part.

The complex trends waved out by Big Data and Cloud makes it necessary to maximize the advantage of enterprise architecture for the upcoming firms, especially, to reap financial gains.

Even though realizing the vitality and demand for quality in every single aspect of life, there are some myths that may hold back your progress in the market you are trading.

Misconceptions Usually Pull You Back

Misconceptions are not uncommon!

These are widely held and are synonymous to false belief or idea. Nevertheless, identifying those that occur most often provides an opportunity for everyone to be on the same page.

Quality is a determining factor, which people aren’t very sure and comfortable in defining it. To prove it right, try asking what quality implies to your employees.

There are some misinterpretations surfaced from the day-to-day experiences of individuals related to Quality which must be cleared with proper acknowledgment.

The four most often encountered ‘Quality’ Mismatched Understandings:

  • The definition of quality is too subjective and can therefore not be defined.
  • Quality is the responsibility of one person or group within a company.
  • Quality is an expense.
  • QA, QC and testing are the same things.

Debunk these four specifically noted ones and once done, the insights will surely lead you to a greater understanding of the quality function within an organization.

Its not the end yet. There is a need for you get enlightened with the myths that people possess regarding a Quality Management Software which holds an apex position in driving and delivering quality to customers.

Usually, if you are still glued with the traditional paper-based systems and are least aware of the loopholes of quality-restricted tools, the following five myths would have certainly occupied a space in your mind.

5 Major Misconceptions Placed Against A Quality Management Software

  1. Only Technical Personnel allowed the access to Quality Management Tool

As said that tools and software are handled effectively by the technical team of a company don’t imply that anything related to any software falls in the realm of the technical department.

Its a common misbelief an individual holds.

Today’s real fact is, the quality-check programs are designed and built are for everyday users familiar with internet usage, are user-friendly and intuitive.

The mindset describing IT departments / technical personnel of companies can handle and use electronic quality systems exists no more.

Further, QMS software typically includes help manuals and online technical support for smooth extraction of quality-centric data helpful in the easy working of the tool.

Moreover, deploying software through an on-demand service doesn’t even require an IT department, as the vendor has a support team that installs and implements the software.

  1. Quality Management Software is solely built to serve the Big Businesses

A myth that is prevalent across the industry supports this certitude.

It is believed that quality management software is specially designed and meant only for large organizations with multiple sites.

But on practical grounds, the fact is that in such a competitive environment, it is indispensable for an establishment to ignore the benefits quality determining mechanisms offer.

Instead, it becomes obligatory for every existing organization to:

-track and control documents,

-manage non-conformances, and

-adhere to regulatory requirements

Whatever be the company demographics, an online/offline business can’t afford to miss these measurable quality traits provided by an effective QMS tool.

  1. Deploying a Quality Management Tool is way more Cost-Intensive

“Quality has an endless demand. It is an hourly need”

With an exponential rise in competition among marketers and vendors, the demand of quality-oriented tools managing the repository of data urges.

The concept is a pro rata.

With multiple options available to pick the best QMS software, comes the offers of buying them at affordable prices.

Vendors now, come up dispensing cost-effective quality management tools through services such as SaaS where the software is hosted on the server of the vendor.

This is more beneficial as this reduces the cost of ownership by over 60% and makes the implementation possible in days or even hours, rather long weeks, all for a small monthly or yearly subscription fee.

Workings have been made simpler and instant than ever before with a focus to achieve a great user experience with the delivered product at the operator’s part.

  1. The risk to lose data by employing Digital Quality Software and Tools

“Digital is the new world and is all about going Paperless”

The electronic storage of data is somehow riskier than retaining paper versions of the data. This is a common fear in the eyes of many.

Unlikely, the trend is the opposite. Electronic documents are far safer than any other methods of documentation.

Do you back up the files in your cabinet every day? Probably not, but with an electronic QMS, you can create a backup of all your data every night, therefore ensuring that your data is always safe and secure.

When you are looking for ways to save administrative costs, increase employee productivity, improve business performance, and speed up the customer response process, an electronic QMS is a must-have.

Deploying a QMS through SaaS solution or by applying EA business standards(with TOGAF and Archimate) are hassle-free and cost-effective routes for all-sized enterprises.

  1. Quality Management Tool, poor in enhancing the ROI

Everything before its made to use is closely examined and analyzed upon its growth, outcomes, benefits, potential, and the returns it incurs ultimately.

Prior to considering the use of a quality-oriented software, the general and a primary query buzzing in the mind of the senior administrative panel is the degree of return acquired over the investments made.

Various studies show that using software for quality management can:

-save administrative time,

-reduce printing costs,

-improve production cycles,

-speed up change control processes, and

-improve the pace of response

Now, don’t you think all of these will add up to a considerable return on your software spends?

When the talk is about cost-related threats, a good QM software substantially reduce the risk of incorrect documentation, unstructured management and can thus, provide significant savings.


Depending on the scope of implementation, a QMS can offer a return on investment in as little as 12 months.

The Last Say

Quality Management System provides a cornerstone for quality, standards, communication, and secured information to make it wealthy enough to integrate management systems that comply with industry standards.

With evolving tech progressions, companies must keep up with the rapid pace by sourcing cutting-edge tools to manage clients as well as internal processes.

Managing quality and processes manually is a daunting task and in order to address these related issues, the role of QMS tools comes into play that saves time and costs associated with process documentation, non-conformance management, and risk reduction.

A focused approach streamlines the process to eliminate clones and achieve more value from quality management system initiatives across the board.