Information on Setting Permissions for Shared Folders

When a shared folder has been set up on a network it can be accessed by other users on the network. At the same time permission has to be set for these folders. Windows by default, gives only ready and copy rights to others on the network with regards to using files in a shared folder.

If the user wants to grant access and rights to others in the network, where they can add or delete files from the folder or edit them as per their requirements, changes must be made in the folder permissions according to your needs.

Method of sharing folders

Before you can set permissions for folder sharing, one must know how to set up the shared folders on the network.

Click on the folder that you want to share and right click. Select Properties. When the dialog box opens, select Sharing tab from the box. Once you have done that, click on ‘Share the folder’ and this will create a shared folder.

Enter a name of your choice and this will be the name through which the file will be viewed by others in the network. Go to the user limit section and enter details regarding the number of people you would like to access it. As per default, the number stands at maximum, but the user could round up on specific number if he or she so desires.

Here are a few tips and pointers that would help you to set permissions for shared folders on a network:-

In order to set permissions, first right click on the shared folder and click on Properties. You can identify the folder being shared by virtue of its Sharing buddies icon.

Select the Sharing option from the Properties menu and then click on Advanced Sharing.  Depending on the version of OS you may be required to type the administrators’ password before you proceed. Once you are through with that, click on Permissions.

You would notice that the Permissions box has been opened and you can see the other users, who can access your folders along with the access related privileges controls at the bottom of the box. The user here has the option to add separate usernames by clicking the Add button or the other option is to be part of everyone’s group, where anybody on the network would get the access.

Different Kinds of Setting Permissions

There are specifically three types of permission that are offered to the users here.

Read: Other users can only read or copy files on your shared folder

Change: The other users on the network can change files, but cannot add or create new folders.

Full control: The other users on the network get to exercise the same control on the folder as you.

The user while setting permissions can Allow or Deny each option. Check on the boxes necessary as you decide how much control to give it to others on the network with regards to using the Shared folder.

John S Lam is a content writer and Marketing Executive who is recently pass s90-16a  and in future he wants to get certified with c90-02a.