How Your Company Profits from Computerized Maintenance Management

prov_post_imgAll large businesses from software development houses to manufacturers use equipment that must be maintained in order to avoid costly interruptions to workflow. Keeping equipment in its best operating condition requires preventative maintenance and prompt repair of breakdowns. Computerized Maintenance Management Systems are the most effective and efficient way to meet these goals. Besides ensuring that the facility’s equipment is working optimally, a CMMS package move maintenance teams from a reactive to a proactive stance, which improves safety, quality, reliability and improvements to the company’s profits.

The History of CMMS

Computerized Maintenance Management Systems, CMMS, have been around for more than 40 years. From the time of early mainframe computers, businesses began the automation of manual plant maintenance systems already in place. Paper work orders and scheduling boards were still the norm until the cost and size of computers were both reduced enough to permit these records to exist in electronic form throughout the facility. Despite this modernization process, the same essential functions that were once performed manually are still valid:

  • Preventative Maintenance systems issue work orders based on daily, weekly, monthly or annual schedules as required for specific equipment.
  • Work Requests are generated based on schedule or breakdown for technicians performing maintenance. The work order also records the time spent on the task.
  • Equipment Logging records details about maintained assets including labor and materials costs and links to past work orders.
  • Inventory Control ensures that each piece of maintained equipment has replacement parts on hand. Modern CMMS systems automatically replenish supplies without manual intervention.


Safety is obviously a top concern for any facility. A CMMS can make certain corporate and legal safety requirements are being met by monitoring and controlling work orders for safety inspections, instrumentation and preventative maintenance. Furthermore, a CMMS helps filter out equipment problems that may require attention before they become a safety issue.

CMMS cost savings are estimated to be between 5 and 15 percent of a firm’s maintenance budget when fully implemented.

The equipment of companies utilizing a CMMS lasts longer with better preventative maintenance and the equipment runs more reliably and with improved performance.

Better performing equipment translates higher output and lower energy costs. Furthermore, the company as a whole will be perceived by its customers as more reliable and a producer of high quality product.

Tips to Get the Most from a CMMS:

Training is Essential

Besides thorough training of personnel using a CMMS, it is equally important to educate the maintenance staff on the benefits to the company of predictive maintenance. Adequate training ensures the new system is adopted with a positive attitude. Training and assessment teams should work closely with a company to improve operating procedures and planning.

Use of Templates Saves Time

The CMMS should include generic libraries and templates for equipment maintenance strategies, asset descriptions and maintenance procedures. These significantly reduce integration time of the new software and the creation of procedures specific to the company’s processes.

Maintenance Performance Reviews

A CMMS makes regularly review maintenance in terms of cost and output a snap. Extra time should be spent on creating accurate, thorough performance reports and improving these over time. To keep on top of performance and identify problems, initial maintenance performance reviews that provide an accurate overview of a company’s operations along with with cost-analysis are needed.

Create an Asset Register

A properly created asset register is vital to capturing all relevant asset data for the facility including equipment hierarchy. An accurate register also assists with integration with any existing asset management system the organization has already implemented.

Change Management Process

Understand clearly what the process is for any updates, upgrades or bug fixes to the chosen CMMS. Without a reliable change management procedure, costly downtime or data loss is a possibility.


K2 Technology Maintenance Management has all the tools and experience to help your company implement the most cost effective CMMS to improve your company’s results in equipment tracking and maintenance. Their clients experience significant cost savings, safety improvements and increased reliability and profitability.

About the author: K2 Technology Pty Ltd specialises in Asset Management Services, Engineering, Technical Support and Asset Management Technologies for industry. We regard our personnel and our reputation for high quality service as our most valuable assets, and we are committed to the highest levels of integrity and honesty in our dealings with both our personnel and our clients in order to maintain our position in the marketplace.

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