It is important to find multiple ways to protect your computer. One way to do so is by using asset tags, which are produced using a number of different materials, from polyester to aluminium, and can be used to store barcodes and serial numbers. Asset tags fixed to a computer can help to identify it within an office, and can also contain important information that enables you to track items, fight theft, and maintain a discreet system for labelling information. These benefits are expanded upon below:
1 – Monitor Ownership
Asset tags represent the simplest way by which you can identify different computers within an office, or your own personal device. Ownership is clearly stated through the use of a logo, while the labels itself can be designed to be almost impossible to remove or damage without the use of specialist solvents. Having this security means that any theft that occurs has to deal with trying to remove this information in order to avoid suspicion.
2 – Contain Information
An asset tag can also include a serial number and a barcode. Having a serial number means that you can match up your computer to a warranty, and saves on having to retain original paperwork for a device. Barcodes offer more specific strengths, as they can be used to contain maintenance information, moves, and location details. A barcode can also be matched up to an asset management system, which means that a computer’s history and location within an office or other workspace can be included within an overall equipment inventory.
3 – Track Items
Having an asset label on a computer also means that it is possible to track it if has to be moved, with the aim of protecting sensitive information from being compromised. Again, barcodes can be matched up and tracked for scanning and recording at new locations. Having this tracker function in place via barcodes means that it is possible to reduce losses, and to review inventories during an office move.
4 – Reclaim from Theft
A label that cannot be easily removed from a computer makes them much less vulnerable to theft. The use of a barcode on a tag similarly means that if a computer is resold after being stolen, its barcode can be tracked and used to work out if it has passed through a second hand seller. The unique information stored on a barcode, and its serial number, therefore prove invaluable to police investigations when they recover a stolen computer.
5 – Discreet Labelling
One of the strengths of using asset tags on a computer is that, while essential, they are small and discreet in terms of everyday use. A tag can be applied to a part of a computer that is not in full view. However, for regular monitoring and testing of electrical safety, it is recommended that a tag is at least on part of a computer that can be easily seen, such as on the bottom of a keyboard, or the back of a laptop screen.
Lisa jane is a freelance copywriter who currently works with Tollgate Labels – a leading provider of asset labels and asset tags in the UK.